Terms and Conditions | Soundstage Studios

SOUNDSTAGE STUDIOS TERMS AND CONDITIONS

Nomenclature

“Soundstage Studios” is a trading division of Synthesiser Service Centre Ltd

“Client” Means the person or organisation with which Soundstage Studios contracts

“Client’s Personnel” means any persons invited by the Client to enter the Studio during the Booking or engaged by the Client in connection to their related project

“Services” Means Equipment, Personnel, services and studio supplied by Soundstage Studios

Booking Confirmation and Payment Terms

Booking dates are subject to availability and approval from Soundstage Studios.

Settlement of full balance is required in order to confirm and secure specific bookings dates.

Requested, discussed, speculated, proposed or “pencilled” dates, whilst unconfirmed, may not be reserved exclusively and will remain available to be booked by any other conflicting request without further notice.

Suitability

Client confirms that prior to confirmation they will have satisfied themselves as to the suitability of the studio for the purposes of their hire.

Booking Changes and Cancellations

Once confirmed, booking dates shall be binding on both sides. If, due to unforeseen circumstances, cancellation becomes necessary please instruct us as early as possible, clearly stating that you authorise us, and request us, to re-sell these dates. Please note that credit may be granted only where this is covered by the re-selling of these dates.

Booking Times

Booking times commence as per the agreed and confirmed time. If the client arrives late, booking fees will still apply from the agreed start time.

Set Up and Take Down Time

Standard daily hours are 8am-6pm. Hours outside this are charged separately as additional overtime. Clients are encouraged to include set-up and take-down/clean-up time within their booked hours in order to avoid additional overtime charges.

Cleaning and Leaving the Studio in a Reasonable Condition

The studio must be left in a reasonable condition at the end of the booking to avoid additional cleaning fees at the discretion of Soundstage Studios.

Special FX

Soundstage Studios must be informed in advance regarding any stunts, SFX Fire effect, water effect, Smoke or Hazer and use of glitter.

Number of Attendees

Maximum attendee limits depend on the specific studio space and must be communicated before the booking. Clients must adhere to the agreed number of attendees specified at the time of booking. Exceeding the maximum number of attendees, for security and safety reasons, may result in refusal of entry or termination of the booking.

Security Deposit

For events with over 20 attendees, a holding/security deposit may be required, depending on the size and nature of the booking. The deposit will be returned at the end of the booking, minus any deductions for damages, additional cleaning fees, extra attendees, or overtime.

Electricity Charges

Electricity usage up to £25/day will be included within the daily rate. Heavier usage beyond this may be charged to the client.

Insurance

Client must retain its own insurance cover against all risks including damage or theft of any equipment used or situated at the Studios for, or by the client. or for which the client might reasonably be expected to be responsible.

Soundstage Studios does not accept any responsibility for property or equipment that is brought into the premises by, or upon request of, the client, or for vehicles parked in and around the premises.

Under no circumstances will Soundstage Studios entertain any claims arising from failure of a client to maintain its own insurance cover.

Health & Safety

Studio Clients are responsible for the health & safety of their members and should also carry out the necessary hazard assessments prior to their booking. Clients must also acquaint themselves and their members with the Studio’s emergency procedures prior to commencement of booking. These will be displayed at the main entrance.

Minors

Clients must ensure that all minors under the age of 16 are always accompanied by

a responsible adult. Minors must have written consent from a parent or guardian to be on the premises or to be filmed or photographed as applicable.

Use of Equipment

If the booking includes equipment (e.g. lighting or sound) supplied by the Studio, it must be returned at the end of the hire period in the same condition. The client is responsible for repair or replacement costs for any missing or damaged equipment.

The Client shall ensure that the Location Equipment is operated by suitably skilled and experienced professionals who have a good and competent knowledge, of the Location Equipment as would be reasonably expected from a professional operator.

Alterations or additions to the studio or equipment are not permitted without prior written consent.

The Client shall ensure the Location Equipment will not be used in any way the manufacturer did not intend or could put the Location Equipment at any risk.

Location Equipment must not be removed from the premises, altered, or tampered with in any way without prior written consent from Soundstage Studios. It should also not be used by unauthorised or untrained personnel.

Any required equipment or add-ons required by client must be requested and confirmed in advance to ensure availability. The Studios cannot guarantee the availability of unrequested items at the time of the booking.

Breakages, Losses, and Damages

Clients are responsible for any damages, losses, or breakages caused to the premises or equipment during the booking. Clients must inspect all provided equipment and notify Soundstage Studios of any damage or unsatisfactory conditions at the time of supply. Clients are responsible for damages if not reported immediately.

Events

Soundstage Studios does not accommodate public live performance events. No such events, whether ticketed or free, are permitted within the facility without prior written consent from Soundstage Studios. We reserve the right to decline, cancel or turn away any bookings that appear to violate this policy.

Termination

Soundstage Studios reserves the right to terminate any booking or hire contract if the client breaches any terms and conditions.

Noise

Music may be played at reasonable levels inside the premises, subject to the discretion of Soundstage Studios. Noise outside the premises must be kept to a reasonable level to avoid disturbing neighboring properties.

Littering and Waste Disposal

Clients are responsible for ensuring all waste is properly disposed of in the provided bins and external skips. Failure to do so will result in additional cleaning fees.

Parking

Parking is limited and clients may use allocated car parking spaces immediately outside the premises – at vehicle owners’ risk. NOTE: Soundstage Studios does not accept any responsibility for vehicles parked in or around its premises.

On no account must clients or guests park in other neighbours’ parking spaces in the yard – even when vacant!

Non-Solicitation

Clients are not permitted to solicit, recruit, or hire any Soundstage Studios employees or consultants for business or services.

Drugs

Soundstage Studios does not permit on its premises usage of controlled drugs

Variations

Nothing said or done by any agent or employee of the Soundstage Studios, which varies these terms, shall be binding on the Studios unless presented in writing and signed by a director with specific reference to these terms

Limitation of Liability

Nothing in this Contract shall exclude or limit the liability of Soundstage Studios for death or personal injury due to the Company’s negligence nor exclude or limit any other type of liability, which it is not permitted to exclude or limit as a matter of law.

Except in connection with each Party’s indemnification obligations hereunder, neither Party shall be liable to the other Party for any indirect or consequential damages, including, but not limited to, lost time, lost money, lost profits or good-will, whether in contract, tort, strict liability or otherwise, and whether such damages are foreseen or unforeseen.

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL SOUNDSTAGE STUDIOS OR ITS ASSOCIATES BE LIABLE FOR ANY SPECIAL, INCIDENT, INDIRECT OR CONSEQUENTIAL DAMAGES WHATSOEVER (INCLUDING WITHOUT LIMITATION, DAMAGES FOR LOSS OF BUSINESS PROFITS, BUSINESS INTERRUPTION, LOSS OF BUSINESS INFORMATION, OR ANY OTHER PECUNIARY LOSS) HOWEVER CAUSED, AND ON ANY LEGAL OR EQUITABLE THEORY OF LIABILITY, AND WHETHER OR NOT FOR BREACH OF CONTRACT, NEGLIGENCE OR OTHERWISE, EVEN IF SOUNDSTAGE STUDIOS HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THESE LIMITATIONS WILL APPLY NOTWITHSTANDING ANY BREECH OF CONDITIONS, OR FUNDAMENTAL TERMS OR FOR A FUNDAMENTAL BREECH.

IN ANY CASE, SOUNDSTAGE STUDIO’S AND ITS ASSOCIATES’ ENTIRE LIABILITY UNDER ANY PROVISION OF THIS AGREEMENT SHALL BE LIMITED TO THE AMOUNT RECEIVED BY SOUNDSTAGE STUDIOS FROM THE CLIENT FOR STUDIO RENTAL PURSUANT TO THIS AGREEMENT PROVIDED. THIS LIMITATION OF LIABILITY IS CUMULATIVE WITH ALL SUCH PARTY’S EXPENDITURES BEING AGGREGATED TO DETERMINE SATISFACTION OF THE LIMIT.

Applicable Law

All agreements are governed by the laws of the United Kingdom.

Severability

In the event that any provision hereof becomes or is declared by a court of competent jurisdiction or arbitrator to be illegal, unenforceable or void, the remainder of this Agreement shall continue in full force and effect without said provision.

Non-Waiver

Any delay, omission, indulgence or forbearance by Soundstage Studios to exercise any of the rights nor any non-compliance by a party under this agreement shall not be construed as a waiver of that right, nor shall it impair such right on future occasions.

Force Majeure

For the purpose of the Agreement, ‘Force Majeure’ means any matters beyond the reasonable control of the Soundstage Studios, including without limitation:

Act of God, explosion, flood, tempest, fire or accident;
epidemic or pandemic, including without limitation, any outbreak of Covid-19;
war or threat of war, sabotage, insurrection, civil disturbance or requisition;
acts, restrictions, regulations, bye-laws, prohibitions or measures of any kind on the part of any governmental, parliamentary or local authority;
import or export regulations or embargoes;
strikes, lock-outs or other industrial actions or trade disputes (whether involving employees of the Company or of a third party);
difficulties in obtaining raw materials, labour, fuel, parts or machinery; and
power failure or breakdown in machinery.

Notwithstanding any other term of the Agreement the Company shall not be under any liability for any failure to perform any of its obligations under the Agreement due to “Force Majeure”.

Acceptance

The Client shall be deemed to accept the provisions of this Agreement (and any email from Soundstage Studios relating to this Agreement) upon the commencement of the Booking, notwithstanding the absence of written confirmation of acceptance by the Client of this Agreement and any terms contained in any relevant email from the Company.

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